Submit a request – Arcadia University

Please choose your issue below

Your email address

Vendor Name

Vendor Address

Vendor Contact Name

Vendor Contact Title(optional)

Vendor Contact Phone Number

Vendor Contact Email

Vendor Year of Incorporation(optional)

Please enter the date if within the past five years. This helps us understand the maturity of the vendor.

Department Name

Department Contact Name

Department Contact Email

Department Contact Phone Number

Has the vendor completed and provided a Higher Education Community Vendor Assessment Toolkit (HECVAT)?

For more information on the HECVAT, visit: https://library.educause.edu/resources/2020/4/higher-education-community-vendor-assessment-toolkit

When do you plan on implementing this new product/service?

Will this Vendor have access to Arcadia University data or require the implementation of software?

How will the system/service be deployed?

Does this implementation require support from the Information Technology Department?

If implementation does require support from IT, please identify which group(s) need to be involved.(optional)

Use this only if you answer Yes to the question above.

Are you aware of another vendor that provides the same or similar services?

Please list the vendors that provide the same or similar services(optional)

Use this only if you answer Yes to the question above.

How long will services be provided by this vendor?

Is there a current contract with the vendor?

Will new services be added to the existing contract?

Use this only if there is a current contract and new services will be added to the contract. Please identify if the vendor will have access to a higher or lower classification of data. If this is not applicable, please indicate with a N/A

Have there been issues about which the IT department should be aware?

Use this only if there is a current contract and you have experienced issues with the vendor. Please be as descriptive as possible. If there is not a current contract or there have been no issues, please indicate with a N/A

Has the vendor provided any of the following security documentation? Please choose from the following

If other - please list it in the description.

Please provide a link to any security documents shared.(optional)

If there is a link to web resources, please provide it here. If the vendor has given you documents, you will have an option to attach them at the bottom of this form.

Will the vendor store or transmit any of the following types of information?

Select all that apply. If Other, please describe in description box below.

Please choose from the following data fields to be collected.

Please select all that apply

What Data Classification does the data stored or transmitted fall under?

Level 1, Restricted: University data that is protected by federal, state, or local laws and regulations, industry regulations, or provisions in government research grants or other contractual arrangements, which impose legal and technical restrictions on the appropriate use of institutional information. Examples of restricted data include but are not limited to: non-directory student educational records, Social Security numbers, credit card numbers, health records, and some combinations of personal information (e.g. the combination of name and financial account information). Level 2, Sensitive: University data that may not be protected by law, regulation, or contract but is considered private and is subject to special treatment. Examples of Level 2 data include but are not limited to: personal information and any other information that Arcadia University has agreed or decided to keep private. Level 3, Internal: University data that is proprietary or produced only for use by Arcadia University Data Users who have a legitimate purpose to access such data. Examples of Level 3 data include but are not limited to: financial and budget information of Arcadia University prior to publication. Level 4, Public: University data and institutional information that has few restrictions and/or is intended for public use. An example of public data includes the Arcadia University website.

Approximately how many records will be shared with the vendor?

Will any data be processed, stored or transmitted outside the United States?

If yes, please indicate in the description box below where outside the United States.

How will data be transmitted to the vendor?

Please describe the 'Other' transmission method.(optional)

Is there a technology expenditure or investment required?

If "Yes" Please describe the technology expenditure or investment in the description box.

Which of the following departments have been informed of the interest in using this vendor?

Description

Please enter the details of your request. A member of our support staff will respond as soon as possible.

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