How to View Class-Level Information for Your Department

This article will help you find the resources needed to complete tasks such as: 

• Find class information about specific Adjunct-taught classes.
• Determine the enrollment in classes and whether to add a student over the cap. 
• Confirm enrollments at the start of every semester.
• At the end of every semester, checks that grades were submitted.

Access IT Reports

The below reports provide information about all courses within a department similar to the Self-Service Department tab. The reports can be exported to an excel file to be further sorted/filtered or manipulated. 

• Shared -> Courses by Department
  • Shows instructors, enrollment details, room, start/end times. 
• Shared -> Class List
  • Shows students enrolled, faculty, enrollment total, final grades
  • Does not show room, day/time
• Shared -> Advisees by Advisor Shared Report  
  • Department chairs can filter by a particular advisor, and expand the students on the list to see what courses they are registered for this semester.

If you are unfamiliar with accessing IT Reports please see the How to Access IT Reports article. 

Self-Service Section Search

Within Self-Service, course information can also be found using the widely available Section Search ie. current enrollment numbers, instructor, location, date/time, etc. 

Enter the subject code followed by a % wildcard eg. PY%
Enter a Year/Term

This will return an entire department’s courses for the current semester. See screenshot below. 

Note: Any search is stored in the URL. This is handy as any search can be easily bookmarked or shared with a colleague. You may use the Share Search button on the right sidebar to copy the link.